Best Practices for Automated 3-way Matching, GL Coding and Vouchering in Oracle E-Business Suite (EBS)

One of the biggest challenges in AP, is not just managing the sheer volume of invoices received daily but validating the line-item detail on each invoice, GL coding the information and vouchering it for payment to avoid late payments and take advantage of early pay discounts.  But the devil is in the detail on how best to accomplish the tedious task of 3-way matching – matching the line-item detail on an AP invoice against the detail on PO’s and warehouse receivers. The magic of AP Automation solutions is to automatically perform 3-way matching without manual intervention, but how exactly do you achieve the highest rate of straight-through-processing (STP) and processing efficiency when exceptions are encountered?  This is particularly difficult when the invoices you receive are overly complicated with multiple line detail or they are missing information to do the matching/validation.  Or even worse, when the AP invoices contain special charges (like freight surcharges) that are allocated differently depending on the vendor/supplier.

Join IntelliChief for an in-depth look at best practices to maximize STP and exception handling with Intelligent AP Automation. In this lively 1-hour interactive session, we will cover:

• Seeing hands-on why having a formal EBS integration is so important to really improving the manual effort required to 3-way match and process invoices for payment
• Showing examples of 3-way matching complex invoices and how they can be automatically validated, GL coded and vouchered in EBS without an AP clerk entering the information in EBS
• Illustrate how AP supervisors can manage the daily workload of the AP staff, including moving work between AP clerks in a snap
• Highlighting best practices for AP Managers and Financial Executives to gain visibility into the AP process to review efficiency metrics and forecast future cash flow
• Showing real-life examples on how to best handle 3-way matching challenges:
  • Managing tolerances for pricing variances
  • Validating detail on invoices by combining or separating different line-items
  • Cross-referencing part numbers or item numbers to EBS
  • Allocating special charges (like fuel surcharges) by line-item on an invoice
  • Managing payments on partial shipments